Exhibit and Marketing Opportunities


The American Society of Transplant Surgeons (ASTS) invites you to be part of the 20th Annual State of the Art Winter Symposium, Thursday, January 9 - Sunday, January 12, 2020 at the Loews Miami Beach Hotel in Miami Beach, Florida.

Exhibit Information

Display and demonstrate your company’s products and services. Each space has 3 ft high side rails and an 8 ft high back. Includes conference sign, mobile application listing, one badge scanner and website recognition.


6x8 Booth 6x10 Booth 10x10 Inline Booth 10x10 Corner Booth Non-Profit Booth
$1,500 $1,700 $2,000 $2,500 $1,200
1 complimentary
1 complimentary
2 complimentary
2 complimentary
1 complimentary



Exhibit hall hours allow all attendees access to the hall throughout the symposium to learn what’s new and innovative in the field. We have several events scheduled in the exhibit hall with no competing sessions.  The exhibit hall will be closed during session times to allow exhibitors to attend the scientific talks and network with attendees.

Thursday, January 9

11:00 a.m. – 12:00 p.m.   Product Theatre Lunch Symposium (in Cowrie, level 3 of the Loews)
2:10 –  2:35 p.m.  Coffee Break
5:45 – 7:15 p.m.  Exhibit Hall Reception & Poster Session A


Friday, January 10

7:00 – 8:00 a.m.
Product Theatre Breakfast Symposium (in Cowrie, level 3 of the Loews)
11:00 a.m.– 12:00 p.m. Product Theatre Lunch Symposium (in Cowrie, level 3 of the Loews)
11:45 a.m. – 12:30 p.m. Networking in Exhibit Hall
2:15 – 2:35 p.m. Coffee Break
3:50 – 4:10 p.m. Coffee Break 
5:30 – 7:00 p.m. Exhibit Hall Reception & Poster Session B


Saturday, January 11

7:00 – 8:00 a.m. Product Theatre Breakfast Symposium (in Poinciana 1-3, level 2 of the Loews)
7:00 – 8:00 a.m. Breakfast in Exhibit Hall
10:30 – 10:50 a.m. Coffee Break
12:45 – 1:45 p.m. Product Theatre Lunch Symposium (in Poinciana 1-3, level 2 of the Loews)


Exhibit hall will close at 11:00 a.m. on Saturday, January 11. Exhibit tear down will begin after the last session at approximately 12:45 p.m.

Product Theatre Opportunities

ASTS welcomes our industry partners to purchase product theatre time to share their new and innovative products, technologies and diagnostics. ASTS has times available each day for a product symposium. 


Breakfast Symposium (60 minutes) $20,000

Lunch Symposium (60 minutes) $30,000

Each package includes the following:

  • Presentation information within the printed AJT supplement/program
  • Onsite acknowledgement on signage and walk-in slides*
  • Acknowledgement in ASTS Chimera and blast emails
  • Attendee registration list for one-time use direct email to promote symposium.
  • One email from ASTS to all attendees to advertise symposium.
  • A/V set up and classroom style seating.
  • Two complimentary registrations
  • One badge scanner
  • Food & beverage through the Loews Hotel.

Advertising Options

For additional opportunities not listed here, please contact Maggie Kebler-Bullock, Associate Director, Development, at maggie.kebler@asts.org

Branded Benches $1,300 (per bench)
Park benches located on the 2nd floor of the Loews Hotel, throughout the registration area.  Up to 4 are available for purchase.

Column Wraps $6,000 (each)
Display your company’s message in the foyer of the 2nd floor of the Loews Hotel. The wraps are 10 feet high and consist of 4 top panels and 4 bottom panels for your personalized artwork.

Charging Lounge $18,000 (outside exhibit hall)
Located outside the exhibit hall, this offers high visibility to attendees while they charge their mobile devices. Your branding will be featured on the furniture backs and swing table tops.

Elevator Landing Floor Decals $12,500 (single support)
Highlight your company’s message as soon as attendees exit or wait for the elevator! Decals are placed on the 2nd floor near registration and size can be customized based on your needs. Minimum decal size is 11.5″ x 11.5″.

Escalator Cling $12,500 (single support)
Advertise your organization’s name and logo on escalators between the main lobby and 2nd floor of the Loews Hotel. Cling will run up the center of the escalator, offering high visibility to attendees.

Escalator Mat $4,500 (single support)
Showcase your company branding at the top of the 2nd floor escalator at the Loews, near registration, as attendees walk toward the meeting space.

Exhibit Hall Foot Prints $5,000
Lead attendees to your booth from the entrance of the exhibit hall. Each decal is printed on a template and includes your corporate or product logo and booth number. Placement is per ASTS’ discretion and cannot interfere with other booths.

Hand Sanitizers $10,000 (for all attendees)
Help attendees keep their hands clean and reduce the spread of germs during the meeting. Each station includes a poster of your artwork, an automated dispenser, and hand sanitizer. Stations can be placed near registration and/or in the exhibit hall.

Hotel Key Cards & Sleeves $18,500
Key cards are distributed upon check-in at the hotel front desk. In addition, ASTS is offering double the exposure by including keycard sleeves.

Hotel Room Door Drop $9,000

All attendees within the hotel room meeting block will find your company’s message right at their doorstep. The hotel will distribute bags to attendees on Thursday, January 9 or Friday, January 10, 2020.

Meeting WiFi $15,000
Attendees will see your company name every time they access WiFi in the meeting area and general session room.

Mobile App Push Notifications $1,750 (per day, limit 2 supporters each day)
Inform attendees about your booth and invite them to visit you during the scheduled breaks. 

Pocket Schedule $9,000 (1 available)
A daily pocket schedule with your corporate logo or message will be provided to attendees. 

Tote Bag Insert $5,000
Include a printed bag insert in the Symposium meeting bags. Bags are distributed to all registered attendees. All inserts must be pre-approved by ASTS.

Water/Refreshment Stations $5,000
Share your company message at water stations placed throughout the exhibit hall and non-educational meeting space.

Window Clings $4,500 each
Advertise your company message or lead attendees to you exhibit booth through branded window clings. Location of the clings will be selected with assistance by ASTS staff.

General Support Packages

Choosing a general support package is a cost-effective way to diversify your presence at the Winter Symposium. Each package provides a variety of opportunities for exposure.

All support opportunities will be offered on a first-contracted, first-confirmed basis. Only completed contracts with full payment enclosed will be considered. Incomplete contracts or contracts without payment enclosed will not be accepted.

All packages include:

  • Recognition on meeting agenda* 

  • Onsite acknowledgement on signage and walk-in slides*

  • Company name listed on ASTS.org meetings page*

  • Acknowledgement in ASTS Chimera

  • Acknowledgement in various blast emails

  • Final attendee registration list (registrant information does not include email addresses)

*Per ACCME guidelines, ASTS does not include company logos on educational materials. Company logo is only used on Acknowledgement of Support page within ASTS.org.

Platinum Level$100,000

Benefits include:
  • Support of an Evening Exhibit Hall & Poster Reception, the ATP Reception or Product Theatre

  • Eight meeting registrations (travel & lodging costs not included) 

  • One Hotel Door Drop

  • Two push notifications

  • One 10x20 exhibit booth 

  • One 8x10 tote bag insert

Diamond Level $75,000

Benefits include:

  • Six meeting registrations (travel & lodging costs not included)

  • One Hotel Door Drop

  • Two push notifications

  • One 10x20 exhibit booth

  • One 8x10 tote bag insert

Gold Level $50,000

Benefits include: 

  • Three meeting registrations (travel & lodging costs not included) 

  • One column wrap

  • Two push notifications

  • One 10x20 exhibit booth 

  • One 8x10 tote bag insert

Silver Level $30,000

Benefits include:

  • Two meeting registrations (travel & lodging costs not included) 

  • One push notification

  • One 10x10 exhibit booth

  • One 4x6 tote bag insert

Bronze Level $15,000

Benefits include:

  • One meeting registration (travel & lodging costs not included)

  • One 10x10 exhibit booth 

  • One 4x6 tote bag insert