2025 Winter Symposium
2025 Winter Symposium: Exhibitor and Sponsorship Opportunities
About the Winter Symposium
The Winter Symposium is one of the leading annual meetings focused on transplant surgery. The 25th Annual Winter Symposium will take place on January 16-19, 2025 at the beautiful Sheraton Grand at Wild Horse Pass in Phoenix, AZ.
Every year, the Winter Symposium attracts over 700 transplant professionals, including surgeons, physicians, researchers, Advanced Transplant Providers, as well as many fellows, residents, and medical students.
Why Should I Participate?
Partnering with ASTS as a sponsor or exhibitor offers a unique opportunity to showcase your commitment to improving the field of transplantation. You'll gain unparalleled exposure, connect with leaders in the field, and contribute to the advancement of transplant surgery.
As a Winter Symposium partner, you'll receive:
1. Prominent brand visibility: Get your organization's brand in front of your key audience and decision makers.
2. Exclusive networking: Meet with key decision-makers and other leaders in transplant surgery.
3. Thought leadership: Showcase your company's expertise with a sponsored symposium.
And MORE!
Questions? Contact Ellie Proffitt, Manager of Research and Development, at Ellie.Proffitt@asts.org
Exhibitor Application
All exhibitor applications will be submitted online. Please use the link below to access the application. You will be required to create and/or sign in with your ASTS account in order to access the application. Booth space will not be reserved without a completed application. If you have any questions, please contact ellie.proffitt@asts.org.
The exhibit hall floor plan will be available in early September 2024. If you complete the application now, ASTS will contact you to choose your exhibit space once the plan is available. Please note that preferred exhibit spaces, which may include corner booths near the front of the hall and food and beverage set up, will be reserved for meeting sponsors.
2025 Winter Symposium Exhibit Hours
Thursday, January 16
11:00 am - 7:00 pm: Hall Open
3:15 - 3:35 pm: Coffee Break
5:30 - 7:00 pm: Opening Exhibits & Poster Reception
Friday, January 17
7:00 am - 7:15 pm: Hall Open
7:00 - 8:00 am: Breakfast available in Exhibit Hall
11:30 am - 12:30 pm: Lunch break in program/Refreshments available in Exhibit Hall
3:25 - 3:45: Coffee Break
5:45 - 7:15 pm: Exhibits & Poster Reception
Saturday, January 18
7:00 am - 2:30 pm: Hall Open
7:00 - 8:00 am: Breakfast available in Exhibit Hall
10:05 - 10:25 am: Coffee Break
11:30 am - 12:30 pm: Lunch break in program/Refreshments available in Exhibit Hall
2:30 pm Hall Closed
Exhibit Information
For questions or to purchase, contact Ellie Proffitt, Manager, Research and Development at ellie.proffitt@asts.org.
Exhibitor Rules and Regulations
American Society of Transplant Surgeons (ASTS) show management has full power in the interpretation and enforcement of all rules and regulations governing exhibitors.
Registration and Badge Access
Any exhibitor, sponsor, or industry representative must register to attend the conference. All corporate supporter and exhibitor registrations will include full access to all Winter Symposium sessions and activities. Exhibitors must register themselves using the information provided to them by the ASTS National Office prior to arriving on site. Sales and promotional activities are not permitted within the educational space.
Assignment of Booth Space
Booth assignments will be made on a first come, first served basis. Booth space assignment is at the sole discretion of ASTS. Preferred booth locations will be reserved for meeting sponsors. Non-profit booths will be assigned directly by ASTS and will not be placed in corner booth spaces.
Standard Booth Specifications
ASTS is pleased to simplify the exhibitor experience in 2025 by offering a standard booth format. Please refer to the Exhibitor Prospectus for details. Exhibitors are not permitted to bring any other items (including additional signage) for display in the booth space that are not for demonstration purposes. Any items used for demonstration must fit within the 10x10 floor space. Giveaways and handouts are permitted. Booth graphics MUST be received by the exhibits partner by December 20, 2024. Exhibitors who send graphics in late may incur a fee.
Participation, Deadlines, and Cancellation Policy
To participate in any promotional activity, compliance with the following is required:
- ASTS approval on all advertising artwork and descriptions prior to production and/or distribution
- Full executed Letter of Agreement within 10 business days of verbal agreement and/or prior to the start of the activity
- All payments received by December 20, 2024. If a booth payment is not received within 30 days of exhibitor application approval, booth space will not be reserved.
- Cancellations must be submitted in writing to Ellie Proffitt. The date of receipt of written notice will be the official cancellation date. Cancellations receive on or before November 15, 2024 will be refunded all monies paid minus a $500.00 processing fee. Cancellations received after November 15, 2024, will be responsible for paying the full amount.
Join Us!
Our members want to meet you and get to know the companies that are committed to the field of transplantation. Participate and get connected!