Exhibit and Marketing Opportunities

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The American Society of Transplant Surgeons (ASTS) invites you to be part of the 19th Annual State of the Art Winter Symposium, Thursday, January 10 through Sunday, January 13, 2019 at the Loews Miami Beach Hotel in Miami Beach, Florida.

Exhibit Information

Display and demonstrate your company’s products and services. Each 10x10 space has 3 ft high side rails and an 8 ft high back. Includes conference sign, mobile application listing and website recognition, and 2 complimentary registrations. 


10x10 Inline Booth
 10x10 Corner Booth
 $1,975  $2,475

Non-profit rate available. Please contact Maggie Kebler-Bullock for information.


Exhibit hall hours allow all attendees access to the hall throughout the symposium to learn what’s new and innovative in the field. In addition, four events will bring attendees into the exhibit hall at targeted times with no competing sessions.  This year, the Exhibit Hall will be closed during session times to allow exhibitors to attend the scientific talks and network with attendees.

Thursday, January 10

5:45 – 7:15 p.m. – Exhibit Hall Reception & Poster Session A

Friday, January 11

11:45 a.m. – 12:30 p.m. – Attendee Networking in Exhibit Hall

2:30 – 2:50 p.m. – Afternoon Coffee Break

5:45 – 7:15 p.m. – Exhibit Hall Reception & Poster Session B

Saturday, January 12

7:00 – 8:00 a.m. – Breakfast available in the Exhibit Hall

10:40 – 11:00 a.m. – Morning Coffee Break

Exhibit hall will close at 11:00 a.m. on Saturday, January 12.

Advertising Options

For additional opportunities not listed here, please contact Maggie Kebler-Bullock, Associate Director, Development, at maggie.kebler@asts.org

Branded Benches $1,200 (per bench)
Park benches located on the 2nd floor of the Loews Hotel, throughout the registration area.  Up to 4 are available for purchase.

Column Wraps $5,000 (each)
Display your company’s message in the foyer of the 2nd floor of the Loews Hotel. The wraps are 10 feet high and consist of 4 top panels and 4 bottom panels for your personalized artwork.

Charging Lounge $15,000 (outside exhibit hall)
Located outside the exhibit hall, this offers high visibility to attendees while they charge their mobile devices. Your branding will be featured on the furniture backs and swing table tops.

Daily Pocket Schedule $8,000 (1 available)
A daily pocket schedule with your corporate logo or message will be provided to attendees. 

Elevator Landing Floor Decals $11,500 (single support)
Highlight your company’s message as soon as attendees exit or wait for the elevator! Decals are placed on the 2nd floor near registration and size can be customized based on your needs. Minimum decal size is 11.5″ x 11.5″.

Escalator Cling $11,500 (single support)
Advertise your organization’s name and logo on escalators between the main lobby and 2nd floor of the Loews Hotel. Cling will run up the center of the escalator, offering high visibility to attendees.

Escalator Mat $4,000 (single support)
Showcase your company branding at the top of the 2nd floor escalator at the Loews, near registration, as attendees walk toward the meeting space.

Exhibit Hall Foot Prints $4,500
Lead attendees to your booth from the entrance of the exhibit hall. Each decal is printed on a template and includes your corporate or product logo and booth number. Placement is per ASTS’ discretion and cannot interfere with other booths.

Hand Sanitizing Stations $5,000 (2 dispensers)
Help attendees keep their hands clean and reduce the spread of germs during the meeting. Each station includes a poster of your artwork, an automated dispenser, and hand sanitizer. Stations can be placed near registration and/or in the exhibit hall.

Hotel Key Cards & Sleeves $16,500
Key cards are distributed upon check-in at the hotel front desk. In addition, ASTS is offering double the exposure by including keycard sleeves.

Hotel Room Door Drop $8,500
All attendees within the hotel room meeting block will find your company’s message right at their doorstep. The hotel will distribute bags to attendees on Friday, January 12, 2019.

Meeting WiFi $15,000
Attendees will see your company name every time they access WiFi in the meeting area and general session room.

Mobile App Push Notifications $1,750 (per day, limit 2 supporters each day)
Inform attendees about your booth and invite them to visit you during the scheduled breaks. 

Pre-Symposium Registration List $1,650
Purchase a list of registered as of January 4, 2019 which will include mailing and email addresses. A one-time use agreement must be signed and the eBlast and mailing must be approved by ASTS before they are sent. No ASTS logos will be allowed on any mailings/eBlasts.

Tote Bag Insert $5,000
Include a printed bag insert in the Symposium meeting bags. Bags are distributed to all registered attendees. All inserts must be pre-approved by ASTS.

Water Stations $5,000
Share your company message at water stations placed throughout the exhibit hall and non-educational meeting space.

Window Clings $4,500 each
Advertise your company message or lead attendees to you exhibit booth through branded window clings. Location of the clings will be selected with assistance by ASTS staff.

General Sponsorship Packages

Choosing a general support package is a cost-effective way to diversify your presence at the Winter Symposium. Each package provides a variety of opportunities for exposure.

All support opportunities will be offered on a first-contracted, first-confirmed basis. Only completed contracts with full payment enclosed will be considered. Incomplete contracts or contracts without payment enclosed will not be accepted.

All packages include:

  • Recognition on meeting agenda* 

  • Onsite acknowledgement on signage and walk-in slides*

  • Company name listed on ASTS.org meetings page*

  • Acknowledgement in ASTS Chimera

  • Acknowledgement in various blast emails

*Per ACCME guidelines, ASTS does not include company logos on educational materials. Company logo is only used on Acknowledgement of Support page within ASTS.org.

Platinum Sponsor $100,000

Benefits include:
  • Sponsor support recognition at 2 additional ASTS meetings in 2019

  • Sole sponsor of an Evening Reception  

  • Eight meeting registrations (travel & lodging costs not included) 

  • One 10x10 exhibit booth 

  • One 8x10 tote bag insert

Diamond Sponsor $75,000

Benefits include:

  • Sole sponsor of an Evening Reception

  • Five meeting registrations (travel & lodging costs not included)

  • One 10x10 exhibit booth

  • One 8x10 tote bag insert

Gold Sponsor $50,000

Benefits include: 

  • Three meeting registrations (travel & lodging costs not included) 

  • One 10x10 exhibit booth 

  • One 8x10 tote bag insert

Silver Sponsor $30,000

Benefits include:

  • Two meeting registrations (travel & lodging costs not included) 

  • One 10x10 exhibit booth

  • One 4x6 tote bag insert

Bronze Sponsor $15,000

Benefits include:

  • One meeting registration (travel & lodging costs not included)

  • One 10x10 exhibit booth 

  • One 4x6 tote bag insert