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Registration & Badge Access

Any exhibitor, sponsor, or industry representative must register online as an “Exhibitor” to attend the Winter Symposium. All Exhibitor registrations will include full access to the ASTS Winter Symposium and tickets to the Winter Symposium Dinner. Exhibitors must register prior to the pre-registration deadline of January 5, 2017. Industry representative attendance is subject to the ASTS policies on interactions with attendees.  Sales and promotional activities are not permitted within the educational space.

Terms of Payment

All payments must be received within 10 days of commitment to participate and can be made online via ASTS.org. Full payments must be received by Wednesday, November 30, 2016. Exhibit space will not be assigned or held without a completed application and full payment.

Cancellation

Cancellations must be submitted in writing to Maggie Kebler, Grants Manager, at maggie.kebler@asts.org by November 21, 2016. The date of receipt of written notice at the ASTS National Office will be the official cancellation date. If the selected marketing or support level is cancelled on or before November 21, 2016, all monies paid to date minus a $300.00 processing fee will be returned to the exhibitor. Any cancellations after November 21, 2016, will be responsible for the total cost.

Assignment of Space

Space assignments will be made on a first-come, first-served basis, considering space configurations. Non-profit booths will be assigned directly by ASTS. ASTS reserves the right to make any revisions necessary to the floor plan. ASTS reserves the right to relocate an exhibitor at any time with the understanding that if the exhibitor does not agree with such relocation to the extent that the exhibitor cannot participate in the ASTS Winter Symposium, the payment for exhibitor space will be fully refunded, minus the administrative fee of $300.00. Exhibitors wishing to avoid assignment of space adjacent to that of a particular competitor should note this preference on the application. Careful consideration will be given to all such requests, but granting of requests cannot be guaranteed.

Failure to Occupy Space

Exhibit booth space not occupied by the exhibitor by 6:00 p.m. on Thursday, January 26, 2017, will be forfeited without refund to the exhibitor, and the space may be resold or used by ASTS.

It is mutually agreed that in the event of cancellation of the 2017 ASTS Winter Symposium due to fire, strikes, governmental regulations, war, acts of God, terrorism, or other causes that would prevent its scheduled opening or continuance, this contract will be terminated and the ASTS Council will determine an equitable basis for the refund of such portion of any fees paid as is possible, after due consideration of previous expenditures and commitments.